RNQG Board Position Descriptions

 

Program Chair Duties:

The Programs and Workshop Committee shall

Year 1:

  • collect information on topics of interest to Guild members;
  • research speaker availablity, fees and other expenses (e.g., mileage, public transportation, meals, lodging);
  • investigate possiblity of sharing expenses for out-of-area speakers and coordinate plans with other guilds; 
  • prepare suggested schedule of progams and budget in cooperation with Officers of the Guild and present these for Board approval;
  • negotiate contracts and arrange for any required advanced payments;
  • provide copies of all contracts to Treasurer upon execution;
  • select and book workshop locations;and
  • establish workshop fees with approval of the Board.

Year 2:

  • Distribute program information to Guild Members; 
  • manage workshop sign-up and fees collection from participants;
  • arrange speaker's transportation, housing and meals with Guild members, if needed;
  • determine speaker requirements, (e.g., screen, slide projector, display tables, quilt racks) and communicate these needs to the facility staff prior to the meeting;  
  • inform Treasurer prior to the meeting of amount of check required;
  • write newsletter articles about upcoming programs;
  • welcome and introduce speakers at meetings.
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